11/06/19 - Loan Number Issue: 11 Digit Loan Numbers in Encompass, 10 Digit Loan Numbers in FICS

Summary:

  • Explanation of what occurred and customer impact
  • FICS work-around to view loan information
  • FairwayNEXT impact and work-around for customers to view loan information
  • View a list of impacted loans


The Encompass system can accept eleven (11) digit loan numbers for new loans originated in branches with a four digit branch code.  FICS cannot accept a loan number longer than ten (10) digits. 


A small population of 11 digit loan numbers was created and could not be revised (as customers had been sent origination disclosures.)  As a result, customer-facing communication, statements, and other reports must use this originally created Encompass 11 digit loan number however, it will not match the FICS loan number field. 


The following work-around actions are occurring:


  • The 11 digit loan number is being stored in the Member # field on FICS
  • A 10 digit loan number is being created when the loan boards to FICS
    • The four digit branch code (first four numbers of the Encompass loan number) are being replaced with 999 on FICS
    • This results in a 10 digit number that will reside on the Loan # field on FICS

Goodbye letters and Fairway billing statements will be generated referencing the 11 digit Encompass loan number (stored in the Member # field in FICS.)  The 10 digit FICS loan number will appear in the footer of the Goodbye Letters.


If customers call and provide an 11 digit loan number:

  • Enter the 11 digit loan number into the Member # field on FICS


  • The loan may also be accessed by replacing the first four digits (branch code) of the 11 digit loan number with ‘999’ and entering the remaining seven digits in the Loan # field on FICS 


  • Please be aware of this information when completing research or accessing loan document images


  • This loan number issue will also impact the Year-End 1098s generated by Fairway for the interim servicing period 


FairwayNEXT – The 11 digit loan number will not be accepted in FairwayNEXT.  Instruct customers with 11 digit loan numbers to look up their account using their Last Name, Last 4 Digits of SSN/TIN and their Property Zip Code.  Their loan data can be retrieved using this search method.


A list of these loans may be viewed by clicking here to link to the Shared Folder.  Once the Shared Folder opens, view the spreadsheet titled “11 Digit Loan Number Conversion – ENC to FICS”



Please see your manager if you have any questions.